It takes time and planning to find the perfect meeting space for your business event. A bad choice of venue can spell disaster for your event, especially when it is not big enough to hold all your guests. Here are some tips to help you choose the right meeting room for your event.


The location of the meeting room is perhaps the most important aspect of selecting the right venue. A venue located in a busy area of town can cause traffic delays and inconvenience for your guests. However, this location may be the best option depending on its location. This type of venue should be within easy reach for you and your guests. If the meeting is long, a venue that is spread over several acres may be more convenient. This will enable your guests to get some fresh air and enjoy the stunning landscape. It could also make them happier.


It is important to make sure that the facility you are looking at can accommodate you and your guests with all the necessary amenities. Wi-Fi and projector screens are essential for meetings that include PowerPoint presentations or other visual material. Also, ensure that the meeting room has enough space and furniture for your guests. These amenities are not extra expensive, as there are many places that will offer them for a fraction of the cost of renting the room.

You have many choices when searching for a meeting space. Make sure you choose carefully. To ensure it doesn’t become double-booked, double and triple-check the dates you rent a facility for. This could lead to disaster. If your meeting will last more than six to eight hours, some facilities offer catering services.

This post was written by Tara Kintz. Tara is a director at Signature Workspace which is an office space for rent in tampa. Signature Workspace, owned and operated by Cantor Fund Management, offers services and amenities such as private offices, flex space, co-working space, virtual offices, meeting/conference rooms, and more.